New Business Hawk

Ad Agency Growth: Training vs. Consulting

Our most valuable assets walk out the door at five o’clock

American corporations dole out an estimated 15 billion dollars per year on training and consulting for up-and-coming mangers and leaders. Sadly, most marketing firms spend very little on developing their staff. It’s the one thing most leaders tell me is on their yearly goals, and yet somehow it always fades by the wayside.

However, a few highly successful firms target high performers and potential leaders within their organization and work with them to develop their skills. These are the firms that make up most of our clients.

We have been arguing and writing about the science and practice of new business since the early 1980’s all in an effort to demystify this critical element of agency operations.

Our experience as managers, leaders, and consultants, both nationally and internationally, have helped us to understand the nature of that work, and the science behind it. Over the past several years we’ve seen the growth of many new business consultants. However we do see a unique difference between most of them and Sanders Consulting: few if any offer detailed training programs.

In this latest economic downturn marketing firms are asking their leaders to take new business seriously – a critical success factor to organizational growth. Learning leads to more effective action and, therefore, improved performance – and is no longer an option. More and more of the firms we interact with are recognizing that the roles of new business and agency leadership are different, and the skills required to be a great agency leader do not necessarily transition into the world of new business.

What To Do?

Invest in your staff. Your leaders. Yourself. Your agency.

Photo By woodleywonderworks

How can a small agency compete in new business?

Many smaller firms we’ve worked with over the past few years have won going up against some of the giants in our industry, and even more now consider themselves to be in competition with larger agencies. And sometimes the giants like JWT, Y&R, or just the large regional down the street feel the need to reach down and pick up a smaller account forcing you to compete with them.

So how do you compete against a larger agency? Do you pack your bags and go home, lie about your actual size, or disparage the behemoth?

Fortunately, there are more positive alternatives. You just need to explain why smaller is better. What follows are some points/arguments you can make to convince a prospect not only that size doesn’t matter when it comes to capability, but that large size can actually be a disadvantage in meeting his or her needs.

• The client is always dealing with the principal when he or she is dealing with your firm. You are the relationship manager. There is no junior partner to whom responsibility will be transferred. There is no decreased accountability, no “handoff” to a less-informed colleague. If the prospect’s interests are at stake continually, shouldn’t the client reasonably expect the principal’s continual involvement?
• You provide resources on a “just-in-time” basis. That is, your agency does not have to cover excessive overhead, such as multiple offices, large administrative backup, recruiting, partner perks, and so on. You are organized to efficiently provide everything the prospect needs but nothing more than that.
• There is greater likelihood of observing privacy and confidentiality with fewer people working on the project. In addition, the fewer people working on an account, the fewer “filters” there are to go through. Larger agencies sometimes have a problem dealing with a number of revolving staff’s differing perceptions or interpretations of information, and this can stall results. You (and the few people you might also involve) are constant, removing the need to sift through dozens of differing perceptions.
• You’re faster. You can respond to requests quickly and return all calls within two hours. (If you can’t, then you’re not taking advantage of your smaller size.) Your client needn’t worry about a bureaucracy, delays, and unfamiliar people answering their calls.
• Since you handle fewer concurrent projects than larger agencies, your attention is relatively undiverted. The client doesn’t have to “compete” with another dozen or so of your clients, some of which may be larger or more time-demanding. You structure your work so that every client receives maximum attention.
• Inevitably, you are less expensive. (Note that this is way down here in the list, because you shouldn’t be that much less expensive!). There are economies to using someone who can base their fees on each situation and not on a predetermined rate or their need for reaching a holding company goal.

Add your own reasons to these, and have them handy anytime you know that a prospect is considering other, larger agencies. Don’t be rocked back on your heels, defensively trying to explain why you can do the same things with fewer resources. Defense might win football games, but it doesn’t accomplish a thing in the new business process. Take the offensive, and explain why smaller is better for this client’s particular needs. Don’t disparage the competition; simply point out your superiority.

Don, over at Marketing Thought Leader has added more good ideas with his post Going Head-to-Head With the Big Guys. A good read and I highly suggest you head over all read his take.

Chemistry Wins New Business

Chemistry is that funny stuff in the space between people.

It’s not about you or me but what’s between us. That space is called Chemistry and it’s a driving force in new business. Chemistry is rarely talked about. Firms don’t like to say “we just didn’t like you” when explaining to an agency why they weren’t hired. Strategic direction, better fit, outstanding idea are all better reasons to go with another firm. Perhaps it would help if we called it “Likeability” as in “I like one firm more than another.” But Chemistry is more than that. Good Chemistry has more to do with meeting expectations, as in “I think we could work with these people best.”

Losing the Chemistry Battle

Here’s why it’s so important: We tend to like people better who best meet our expectations. Who seem like us. We understand them easier. We don’t get surprised. In short, we want to work with them. Hence we hire them.

In many searches, the search consultants or the key client-side decisions makers will realize that “any of these agencies can do the job.” The search process then becomes about which one firm do “we want to work with.” That’s Chemistry.

A New Business Fable

Once upon a time, there was a nice advertising agency in an important city far, far away. The agency had four key partners named Everybody, Somebody, Anybody, and Nobody. The agency’s creative work was outstanding but the agency wasn’t growing.

It seemed when it came to new business, Everybody was sure Somebody was looking after it. Anybody could have done it easily but Nobody touched it.

Somebody got angry about the lack of new business growth because he thought Everybody was in charge of it. Everybody thought Anybody was looking after it. And Nobody did nothing.

The situation lasted for several years and the agency stopped growing. Some key people left for better opportunities at agencies that were growing rapidly. Then the agency’s best accounts left because of company buyouts and changes in client management.

The agency spiraled downward because there were no new clients to replace the ones who left. In desperation, the partners sold their firm to a large agency holding company who had to rebuild the entire operation. The partners’ buyout turned to peanuts.

To this day, Everybody blamed Somebody for the lack of new business success when Nobody did what Anybody could easily have done. And that was to fix new business forever.

Overselling Is a Fatal New Business Disease

Stuart Sanders Chairman

I was so proud of myself. I had been following up on a good prospect, a large regional hospital in a small city near the agency where I worked. The Director of Communications agreed to see me because of our agency’s hospital expertise.

The Importance of Personality Profiling

Over the phone I did my usual personality profiling to understand her profile so I could establish good chemistry quickly. She sounded warm, friendly and definitely people oriented. She was low-assertive, meaning she was not pushy, very agreeable, and let me lead our phone calls. Those observations quickly established her as a Logo™ personality. I therefore cooled my sales jets, took a low-aggressive approach and worked over several weeks to warm her up. It’s all out of our Chemistry Wins New Business training manual.

I asked for permission to see her when it felt right. Besides, I explained, “I was passing close by,” so she agreed to see me. As I stood in front of her office located in the bowels of the hospital, I mentally checked over the Do’s and Don’ts for Logos™. I remembered don’t push. Don’t oversell. Do build chemistry by treating her first as a friend. Do establish common ground. That approach means I don’t take in a presentation or even samples because that’s too “salesy” for most Logos™.

The Importance of a Solid First-Visit Strategy

The first visit went like clockwork. It’s a tried and try approach built around Agency Baseball and something that I practiced at the agency, working to get my words down, remembering to talk it over easy, and not pushing. Now in her office it all came together as I spent 20-minutes discussing personal issues with her, including family, friends, industry contacts we both knew, college backgrounds and all type of stuff that drive Headlines™, those hard-charging profiles, crazy. It wasn’t difficult to hit common ground because her office was loaded with discussion tips in typical Logo™ fashion. And the approach works because Logos™ want to establish a personal relationship first before moving into work.

About the time I was going to bring up business, she suggested it. I moved quickly to outline our capabilities using word pictures. It was our hospital competency story, and it takes about three-minutes and includes the five things we do well, all stuff we teach in our Spark Training. It’s light and easy.

The Importance of Discovery

Then I asked moved to Discovery, a process where the agency asks questions, and acts like a medical doctor with good bed-side manners, meaning concerned, probing, checking off needs and looking for symptoms or pain where we can be of help. But not selling, just questioning like good docs do.

She opened up and laid out her marketing problems and opportunities in a very professional and orderly fashioned. I asked the Process questions and found out she was moving to fire her current agency, a shop that was having well-known leadership issues. My heart took a jump but I didn’t try the old “hire us” trial offer. I remembered my bed-side manner and her Logo™ profile.

The Right Way to Exit

The meeting ended abruptly, and too early for me, with a call from her boss that she had to take, but I stood and said my good-byes, told her I would follow up, and departed. I understood that I had accomplished just about all I could on a first visit with a Logo™ profile. Trying to close the account at that time would not have worked. And I knew rushing to ask for the order as so many “experts” suggest would have lost all I had gained.

Winning With a Conference Report

I followed up with a detailed conference report based on what she told me. And true to the process we teach in Torch Training, I stuck to the facts with no selling. And I sent it to her by overnight delivery as we suggest, never on email. She called back very impressed at how well I had listened, and said she didn’t want to go through an agency review and would like to shift her account to us. I asked her how she wanted to proceed, staying in her profile, and she suggested I send up our agency contract so her in-house attorneys could review it. Never had I won a piece of business any easier.

The Agency New Business Meeting

That Tuesday, when we had the agency new business committee meeting, which is usually the most hated meeting in the agency and a big waste of time because the account staff goes around the table and tells lies about stuff that should have been done and calls they should have made, but didn’t. All well and good until my turn, and I opened my mouth and bragged about my new “win.”

The agency president and chief creative officer, Headline™ to the core, demanded to know what this Director of Communications felt about our hospital creative work. I explained that she had not really seen it because I had not taken the agency hospital presentation to her because, in my opinion, it wasn’t needed. He was incensed and announced to everyone that he would go pick up the contract with me, but only after he marched my “new account” through our creative work. He would make very sure she knew what type of agency she was hiring.

DOA

You know the rest. We never got the account. The follow-up meeting began with our contract from her attorneys sitting there on her desk, breathing “pick me up.” Our president rushed to deliver his heavy-selling “we do it our way” creative review despite my suggestions on how to do it that I had given to him before we left the agency. His pushy overselling killed the win.

The sad thing is he felt he did a good job. I didn’t have the strength on the ride back to the agency, while listening to him tell me how well we had done, to speak the truth. We had just lost the easiest account we had ever won.

Five Important Take-Aways

1. Personality profiling really improves your batting averages.
2. Having a solid first visit approach always works.
3. A conference report follow-up is often your best closing device because among other things it proves you listened to the prospect.
4. Over-selling hurts your chances despite all the “ask for the order” junk floating around.
5. Never brag at agency new business meetings.

Free Offer

If your agency wants to learn more details on some of these techniques discussed here, call Sanders Consulting Group (800/899-1538) for a free, no-obligation discussion on new business, tips on your process, and perhaps some advice.

I'll Win That New Business Pitch! Missing the Forest

We’ve found that most presidents of firms in the marketing communications industry don’t really understand new business. And they don’t like it. They solve this problem by spending their time working in the firm as some type of technical expert. And they delegate the new business function to others who may not understand it either.

For the most part, all marketing firms love the chase, the thrill of being in the hunt, late nights and cold pizza, and then having the opportunity to stand up in front of a prospect and deliver the winning pitch. If I had a nickel for every agency president who told me “just get me in front of em, I’ll do the rest.”

But that’s missing the forest for all the trees. The key to getting “in front of em” and winning is building a relationship with them. Long term nurturing of prospects is NOT something most agency leaders think about. As a result most agencies end up pitching to prospects that are already deep into the review, with little time to build a relationship, much less better understand all the nuances of the brand. And they are now involved in a heavily contested review where up to 20 other marketing firms are all scrambling to make the cut.

What most agency presidents fail to understand is that prospects end up holding reviews because nobody was in there early in the process showing the prospect another way. By the time the prospect is ready to buy, there is no relationship-based agency friend from which he would like to buy.

I mean lets face it; the formal review process needs to change. If more marketing firms took the lead in developing their relationship building skills we would not be subjected to the pain and suffering of giving away ideas for free. All on the whim of a prospect you may have a 1 in 20 chance of winning. In addition, formal reviews can be too expensive for clients. It takes time, management commitment, and in the US, heavy fees for search consultants.

While one of the goals of relationship building is to improve your chances of winning formal reviews, there are additional benefits to nurturing prospects you are interesting in working with. The longer you work to build a relationship, the greater chance you have of closing the business with a fast close. You just need the skills and training needed to recognize where the prospects are in the review, and an understanding of how to move quickly and aggressively to preempt the process. Use that insight you’ve gained from understanding the prospect and building the relationship over time to win quickly, saving the prospect from the long drawn out formal review process.

Agencies are full of winners. The type bred for the hunt, the closers, the hawks. But who on your staff holds the responsibility for being the relationship builder? Who has training on how to cultivate and build relationships with a large number of prospects over time? The farmer of leads? This sacred role is the secret to many new business wins over time. Some of the largest account swings in history have been the result of an agency well versed in relationship building and understanding how to close. 

Most agencies ignore prospects that are not ready to buy now. Those that don’t ignore relationship building as a critical element of new business have to attempt to swoop in and  convince the prospect on the beauty of their idea, the desire they have to work with their brand, how much they looove them! This is a losing proposition if some other agency has put the time and effort into relationship building.

New Business: Five Warning Signs of a Nightmare Prospect

New business sometimes lands you in strange places. This has never been truer than in challenging time like these. Winning is everyone’s objective, but every agency has a nightmare client that was once a promising prospect.

Our clients often ask if there is a way to assess in advance what prospects and accounts will drain profits and drive you to madness once they become clients. SCG advocates the use of an active outreach program for screening prospects. You need a clear understanding of the prospects personality, history, objectives, budget, and expectations for all prospects in your database.

Agencies don’t take on these clients willingly. Dysfunctional, destructive or disorganized prospects slip through the cracks all the time pulling you into lose-lose relationships that drain patience, time, resources and profits. The time to confirm and clarify a prospects “nightmare potential” is during the first visit. Doing so can keep you from investing time and energy into loser accounts.

Here are the five warning signs of a nightmare prospect:

1. You are their first agency. This is a red flag. Take a pass and allow another agency the frustration of training them.
2. The prospect is not clear about what he or she wants, but somehow expects your agency to produce it without detailed input.
3. The prospect reports having had a lot of problems with their previous agencies. A pattern of “problem” agencies could be a sign of a problem client.
4. The prospect is ignorant about marketing, advertising, or the creative process and has no competent staff. This prospect often expects you to wave a magic wand, with little understanding of the complexity or expense of developing and producing effective work.
5. The prospect makes it clear that they are looking for a bargain and focuses entirely on cost.

If you have found one or more of these signs, proceed with caution, if at all.

If you decide to attempt to turn this prospect into a client, here are some steps that you can take to minimize the risk.

1. Document major concerns in writing in a conference report following the first visit. In your reports make sure to outline the framework for a successful relationship.
2. Maintain constant communication becoming their best friend and confidant.We recommend you create a binder and number every conference report, and be over organized!
3. Don’t let problems fester. They are much easier to solve when they are small problems. Keep the focus on relationships not issues.
4. Educate them. Explain the impact of their behavior on schedules, budgets and deliverables.

Search consultants and Cattle Call RFP’s have made it more difficult to identify a nightmare prospect. Many agencies see only the revenue opportunity and overlook or ignore the signs.

To keep a prospect from becoming a nightmare client, you must be extremely clear on what you need from the prospect at each step. You must communicate as often and as tactfully as possible. Communicate these success factors up front is most effective.

It’s important to have a detailed contract covering issues that might lead to problems and exactly how payment will be handled if things do not work out.

By building a graceful exit into the process, you can protect your most important client - you.

Agency Baseball: The Secret to Winning New Business

Most agencies focus on the pitch, the show, the capabilities presentation. This is putting the spotlight on the wrong place. By then, most of the really important decisions have probably been made. The really good agencies win early: the pitch merely confirms a decision.

There are only four obstacles to getting the business. If you do not get an account, it is because your agency failed to overcome one of these four obstacles.

The four obstacles are arranged like bases on a baseball diamond.

 

First Base is the most important base to reach. The obstacle here is “No Trust.” No trust means I do not know you, therefore I do not trust you. “No Trust” means I have not heard of you, therefore I do not trust you. “No Trust” means I do not understand your experience so I am reluctant to discuss my business with you. No trust is a serious obstacle and must be overcome before any type of agency/client relationship can be built. ”No Trust” blocks you from Second Base.

Second Base is another obstacle called “No Need.” No need means I may trust you but I do not have a need for your specific service. “No Need” means you may be a fine agency but I do not happen to need an agency now. “No Need” means I am sure you are successful but I am happy with my current relationship.

Third Base is made up of “No Help” which means “While I trust you and know you, and have a need for an agency such as yours, your specific recommendations are not going to help my situation.” “No Help” is a failure in recommending the proper solution to the prospect. “No Help” means “It is not worth the effort for me to accept your specific recommendation. I will lose more than I will gain.”

Reaching Home plate means overcoming the last obstacle which is “No Hurry.” No Hurry means “I know you and trust you, I do have a need for an agency such as yours, and your specific recommendation would be a help to me, but I am not in a hurry to appoint you.” “No Hurry” means the cost of putting your recommendations into effect could be higher than the prospect is willing pay. “No Hurry” is usually perceived by the prospect as low benefit compared to high risk.

For an agency to play Agency Baseball, it must first understand how the field is set up and how important it is to establish Trust firmly before trying to do Discovery (going for Second).

A few agencies understand that Agency Baseball is different then regular baseball in that you can steal Home from Second Base. This is called a Fast Close. It is a powerful tool that wins the account BEFORE going into a formal review.

Eighty percent of an agency’s problem in getting new business revolves around First Base trust problems. This is the most important base and where most agencies stumble.

Photo Credit: The Wisconsin Historical Museum

Advertising New Business: The Pitch You Have To Win!

If you’re in the agency business, you quickly learn you have to be good at presenting. If you’re going to really grow your firm, you have to be especially good at presenting to win large accounts in what we call a “formal review” or the Pitch You Have To Win.

You know the review I’m talking about. It’s where the prospect has selected a number of agencies to present for their business. It usually starts with a “cattle call” for lots of agencies. Then this mob is whittled down into the “consideration set,” requiring jumping through some additional hoops at an intermediate stage in the selection process. And finally you get to the “presentation set:” those agencies chosen to finally present for the business.

Prospects love these formal reviews because they get all this advice and creative work – most of the time for free! And a group of very smart agency people are all lined up to tell them all about their markets, their business, their competition, and offer thoughtful recommendations on what they should be doing with their business. What’s not to like?

But on the agency side? Well, it’s a different story. Long hours, lots of pressure, changes made at the last minute. Presentation books to prepare and print. Lots of tension and patience is in short supply. You have probably been there before, so you know full well what I mean.

The agencies have to spend a lot of time and money on these formal pitches, knowing there will be only one winner and nothing for the agencies that lose (except maybe, and I really mean maybe, a thank you note from the prospect). But most times agencies hear nothing back after putting in all this effort. And the message is brutal: “Sorry guys, we’re going with someone else.” And the unstated message agencies hear is: “We’re going with someone we like a lot better than you. We’re going with someone who is so much better than you.” It’s crushing on agency spirit. And if the losses mount up, it kills an agency’s self image, an agency’s confidence.

Make your presentations pay off by winning more formal reviews. I mean win three, four or five presentations in a row. And many of our agency-clients win at this success rate. Then the effort you put into formal presentations isn’t a lost expense but an investment because your firm is winning more than its fair share.

Here’s how the process starts. First you need to get what we call a “Defining Moment.” That’s a big opportunity that will basically redefine who your firm is if you win the account. The win will reshape who your firm is because of the account’s size, its budget, the type of business it is, their reputation, their category, and their impact in the market place. All these can redefine an agency if they win such an account.

Getting a chunk of the Apple business is a defining moment for many national agencies. A nice bank can define a local agency. Winning a consumer product can reshape a B2B agency. Winning a nice technology account can redefine a retail agency. And moving into consumer advertising can redefine an internet agency. I think you know what I mean.

You want to look for a “Defining Moment” to win: a presentation that will have a big impact on your agency. You might have one right now on your hands. If you do, then this information will really help you.

Understand that any pitch you make will be made up of four elements – Style, Format, Content, and Chemistry. And most agencies mishandle these four elements completely by putting all their time and energy into Content, the least important part of the four. They practically ignore the power and account-winning pull of getting Style and Format right. And they spend NO time on thinking about how to win with Chemistry.

Prospects Have a Different View of Your Presentation Than You Do

Style

Style is how you present. How you own the room. What techniques you use to present. Are you locked into PowerPoint, which puts most prospects to sleep? Do you have walk-in music? Do you put out agendas? Do you bring in coffee and refreshments? Do you have a welcome video? Has your CEO learned to charm a room with a simple story from his childhood that he tells to set the stage? Are you using California Boards that make an impact in a room? Do you use reveals? Do you tantalize? In other words are you set to Make Your Presentation a Show?

Remember this is a fun school trip for prospects, and they want to be entertained. They want to fall in love with an agency. They want to be dazzled. They want to laugh and to enjoy the process. They don’t want to be bored. And they don’t want to be talked down to – talking down to a client means you know their business more than they do. That’s insulting. The agency’s role at this stage should be to offer the prospect something they want and need. So you have to get Style right and make a show by the smoothness of your presentation, your professional look, and the impact you create.

Format

The second element is Format. And that’s the structure and organization of your pitch and how you organize things. Basically, what format do you follow? For example, do you lead with a creative to grab their attention? Do you change the brief in some dramatic way? How do you structure what you present? Do you let one person dominate your presentation (which rarely works)? What’s your casting and do your people show well? How are they dressed? Do they look like dress casual gone wild?

Is your presentation logical? Have you dumbed it down so everyone can easily understand what you are saying? Do you make sense? Do you build from one key point to another? Does your presentation lead somewhere? This is all Format and you need to get it right.

Frankly, from what I’ve seen, and I see lots of agency presentations, most agencies seriously fall down in the Format stage. In fact, most agencies, and this is coming from the search consultants who sit in on agency pitches all the time, say prospects are most often seriously disappointed at the quality of the presentations they see. There is no Style. Format is weak. And Content, the third element of pitch, all looks and sounds the same from agency to agency.

Content

The third element is content. I've sat in day-long sessions where each word in a presentation is agonized over, discussed, argued and beat to a pulp. Hours wasted on reviewing the 120 slide pitch deck. Each slide is analyzed in isolation to the big picture. And while each slide is finally perfect, clear and perhaps even makes a great point, the overall message is lost in the clutter. A few key points when thinking about content:

• Brand your message
• Presentation built on one central theme
• Check, check, double check for mistakes/typos
• Avoid hyperbole
• Clearly demonstrate a clear path to success/results
• Less is more – remove all excess and put in the leave behind

Chemistry

The fourth and most important element of presentations is Chemistry. New business wins swing most often on which firm the prospect likes best. Every search consultant will tell you the work, strategy, and presentation are all important – but the number one reason a firm is hired is the client felt a connection with them. They liked them the most – not which firm does the best work. Once you understand this, you can see why new business is mainly about people and your firm’s likeability. Learn how to best match your people with prospects, so they like you better. Learn how to profile prospects before you even meet them.  

If you have a Defining Moment, call us. We have an excellent track record of helping agencies win pitches of all shapes and sizes. We can help, from large multinational wins to small local business wins. Whatever is a Defining Moment for your agency is a defining moment for Sanders Consulting Group to help you win and help you redefine who you are and what you stand for.

You’ll get the training and learn the processes that can keep you winning. I’ve seen defining moments change the direction of an agency for years to come just by winning one account. If you’re there, then call us.  

Top 10 Mistakes That KILL New Business Presentations

What are the main reasons people fail in New Business presentations? It’s because they make the same common mistakes over and over. In order for you to avoid completely flailing around in New Business and achieve success, it’s important for you to understand the most common presentation mistakes. And avoid them.

Here are the top 10 new business presentation mistakes:

1. Not Knowing the Difference between Advertising and New Business: The number one reason for presentation loss by most agencies is treating prospects like clients. They try to solve the client problem, or be too safe, or win with just creative. In any given presentation one of these can work, but over time you’ll lose more then you win. You have to treat prospects the opposite of clients and understand why if you’re going to win.
2. Waiting till the Last Minute: Many agencies get invited into a pitch, and due to workload or time or just through procrastination they don’t start thinking about the pitch until the last minute. If you are truly interested in winning start demonstrating this early in the process. Even before the prospect invites you in, until after the presentation, you have to be the most interested, excited, driven and informed agency in the pitch.  
3. Forgetting the Chemistry Rules: The most important part of new business is chemistry. All the agency search consultants agree. In the end, it’s not the creative or the smart planning or the cool interactive tactics that wins. It’s chemistry that wins in the end. That’s why it’s so important for your agency to learn how to use chemistry to win.
4. No Idea on How the Selection Will Be Made: If you’re not sure how the final selection will be made, do some research. Will it be a strong leader making the final selection, or a marketing board? Will some other group have a say? Many prospects use score cards: they’re simple, easy to create, and create an atmosphere of fairness. However, the second best agency often wins on points. Understand why and use this to your advantage.
5. Focus Too Much on Content: Agencies almost always focus exclusively on the content of their presentation – not thinking about the “how” and “who.” But prospects will remember long after the presentation how you looked, what you wore, how charming your presenters were with one another, how well prepared the entire show was, and whether or not you entertained them. Your perfect line, your break-through strategy recommendation, or the neat way you executed an interactive plan is usually forgotten within an hour. Never forget that the show (format and style) is just as important as content.
6. No Hero: In understanding new business presentations, most agencies forget that the work is only there to showcase the people. In other words, who among your staff is going to be the Hero? Sadly, many agency presidents view themselves as the hero. It’s difficult for an agency president to be the Hero when there is an agency to run. And the agency president may not be the best presenter. A Hero is believable, has the right chemistry, the right title, and the right look. Most importantly, the Hero has to have the agency’s respect (perceived) and lots of enthusiasm for the prospect. This can cover almost any weakness.
7. Not Investing Enough Time to Win: How many times have we seen an agency go into a presentation half-hearted? Too many other distractions get in the way and reflect in the presentation. Ask yourself: do you really want the account? Do you have the time to go after it? The desire and energy to overcome the obstacles? Most importantly do you have the discipline and staff to do it right?
8. No Outline or Presentation Flow: Most agencies start out by doing research and spending time on attempting to solve the problem. While this is important, it’s missing the bigger picture – winning the account. Overall time limit is set by prospect – you must treat the entire presentation as a series of acts in one play that fits within the established timing. Introduce each act with interest. Build to key points. And end each act strongly. Eliminate dull sections and put the information in the leave behind. This makes the leave behind more important, which is helpful.
9. Bad Presentation Skills: Watching an agency presentation is often like watching the Keystone Cops with people running around, props being misplaced, talking over one another, etc. It’s vital you understand the perception you are trying to create – quiet confidence, strength, and leadership. Someone the prospect can trust. Understand the rules and guidelines for great presentations and follow them.
10. Not Rehearsing Enough: A major presentation is worth 8 hours of rehearsal. If you don’t have time to do rehearsals, then don’t do the presentation. Go to the presentation city a day ahead to rehearse. Lay out a meeting room at a hotel in the shape of the presentation room with masking tape and go at it. You’ll be glad you made the effort. Rehearsing pays big dividends in winning presentations.

A winning agency understands these mistakes and works hard to avoid them. A small group of people, with practice, can become outstanding presenters. It’s a smart agency who uses the same people time and again to win key pieces of business. The teamwork shows through and this means a lot to prospects.

Make sure you avoid these common mistakes and understand the rules of giving outstanding presentations. Don’t give a prospect any reason to not award you the account.

When faced with a key presentation, or a Defining Moment, or if you want to learn more details on some of these techniques discussed here, call Sanders Consulting Group (800/899-1538) for a free, no-obligation conversation.